A resume follow-up letter is an inquiry about the status of your resume. Is the position still open? Are you still being considered for the position? Sending this type of letter can provide answers to those questions. It lets prospective employers know you are still interested in the position.
A resume follow-up letter expresses or conveys:
- Your continued interest in a position and why you are qualified
- Specific examples that show your qualifications
- New information regarding your education or qualifications, when applicable
- Your contact information
- When you are available for contact
When to send a resume follow-up letter
The idea behind sending a resume follow-up letter is that it reaches a prospective employer before a hiring decision is made. You want your name and what you have to offer fresh in the minds of hiring personnel while they are still actively making a decision on whom to hire, so timing is important.
You want to wait at least a week before sending a resume follow-up letter, but avoid waiting longer than two weeks. This is assuming you have not already heard back from a prospective employer. If you have already heard back from a company to which you have submitted a resume, do not write a resume follow-up letter.
Preparation for writing an interview follow-up letter
To write a resume follow-up letter that does what you want it to, you must address it to the correct person and know what you want to say. Follow the steps below to prepare to write your letter.
- If you do not know the name of the person in charge of hiring, call the company to get it
- Make a brief list of the points you want to touch on in the letter
- Create a brief outline that lays out how you want to present the information
Format of a resume follow-up letter
A resume follow-up letter is a simple business letter. It should stay between 2-3 paragraphs long and contain less information than your initial cover letter. Keep the following formatting in mind while preparing your letter:
- Put the date at the top
- Include the name and business address of the hiring personnel with the person’s job
- Start the body of the letter with a salutation
- Follow with 2-3 body paragraphs
- Finish with a professional closing
Example resume follow-up letter:
June 10, 2012
Mr. Job Provider
345 Job Lane
New Job City, IL 45993
Dear Mr. Provider:
First paragraph of resume follow-up letter:
- Mention the position for which you submitted your resume
- Reiterate your interest in the position
- State why you are qualified for the position
Second paragraph of resume follow-up letter:
- Mention (briefly) your most recent qualifications with specific examples, but do not
exactly repeat information from your resume or cover letter
- List any new qualifications or educational achievements
Third paragraph of resume follow-up letter:
- Include your contact information and your availability.
- Restate your interest in the position
Your contact information (address, email, phone)
The most important aspect of the resume follow-up letter is to let an employer know you are still interested in a position. If you do not hear back from a company within a reasonable amount of time after sending this type of letter, refrain from continuing to contact it. Instead, move on, and put your energy into applying for other positions.