Writing job offer counter proposal letters is about creating a balanced negotiation. When you receive a job offer, you likely feel elation and want to accept the position automatically. However, you always want to make sure you are compensated fairly. If the offered salary or compensation is not what you expect, writing this type of letter requires a sensible approach that does not jeopardize your job offer.
A job offer counter proposal letter is the key to obtaining a better job offer for yourself. Most employers are open to negotiating the specifics of your employment, so when you feel the compensation or specifics of employment are unfair given your experience and what you offer the company, write this type of letter. Your job offer counter proposal letter should address several main points:
The format of your job offer counter proposal letter should follow the formatting for a traditional business letter. Include the current date, the name and work address of the person with whom you are negotiating and a professional greeting.
At a minimum, your job offer counter proposal letter should be three paragraphs, but the ultimate length depends on how many aspects of the job offer you are negotiating. There is not a set format for this type of letter, but use the following paragraph guide to get your letter started in the right direction.
If there are multiple points you wish to negotiate regarding the job offer, use an additional paragraph for each point within the body of your job offer counter proposal letter. Avoid putting all the points of negotiation into one paragraph in a job offer rejection letter. Only address one aspect of the job offer in each. When you have addressed everything you want to negotiation, move on to the final paragraph.
In addition, there are several additional paragraphs you may wish to include in a job offer counter proposal letter. If any of the below circumstances apply, add a paragraph for each individual point.
If you decide to write a job offer counter proposal letter, make sure you do your research on the aspect of the offer you are trying to negotiate. You want to show your request is warranted, and avoid making unrealistic and outlandish requests. Know the value of your worth. Write concisely, honestly and directly, and you are likely to at least create a basis for a conversation that helps you receive a job offer that compensates you fairly for your skills and experiences.