A job acceptance letter is usually a response to a letter that reaffirms a job offer from an employer. It allows you to confirm you understand the terms of your employment and presents a way for you to request clarification on anything that is not clear.
While keeping the letter brief and maintaining your professionalism, include the following information and details in your job acceptance letter.
Write your job acceptance letter as soon as possible after receiving a written offer from an employer.
Before you start to write your letter, take a few minutes and carefully review the written offer. Make a note of anything that is not clear and the questions you need to ask for clarification. Next, create a list of the points you want to cover, and develop them into a loose outline. Then, think about the tone you want to convey, keeping the guidelines below in mind:
Any details about the job should be clearly stated and have already been previously discussed. Do not try to negotiate better terms or express concerns; these are things you should address prior to accepting the job and writing a job acceptance letter.
The format for your job acceptance letter is a basic business letter. Address the letter to the person who signed the written job offer unless the letter lists a specific contact person. The structure of this type of letter is simple.
June 10, 2012
My New Boss (position)
5869 New Boss Drive
New Employer City, IL 39393
Dear Mr. Doe,
Contact info (not mandatory)
The most important aspect of the job acceptance letter is it lets you confirm the details of your employment, allows you to ask for clarification and puts your acceptance in writing prior to the signing of a contract. Writing this type of letter also shows your professionalism, so keep it on topic, brief and upbeat.